Organizations that handle sensitive regulated data — such as health records, credit card numbers, or Social security numbers — face requirements to prevent their mishandling or accidental exposure, in order to be authorized by regulation.
Possibility of having employees accidentally or intentionally transferring regulated data (such as SSN, PII) outside of authorized channels.
Lack of ability to identify and stop any exfiltration.
Need for clear documentation and audit trails for regulation.
Example Scenario
An HR employee attempts to send an Excel file with employee names, SSNs and salaries to a personal Gmail account to be able to work from home.
Violation Elements
Document contains regulated data (SSNs, PII)
Email is sent to an unauthorized external domain (Gmail)
Results in a data exfiltration policy violation of confidential HR data
Cloud-native data loss prevention (DLP) scans emails, files and SaaS traffic to identify regulated data. It makes use of compliance templates and conducts deep content inspection to find violations before enforcing policies to either block, encrypt, or alert if necessary.
Prevented data exfiltration of regulated or confidential data
Automated compliance enforcement with real-time detection and action
Improved regulatory reporting and audit readiness with detailed logs and incident reports
DLP scans traffic for sensitive regulated data across email, files, and SaaS
Compliance templates and deep inspection determine policy violations
Policies can automatically block transmission, encrypt sensitive data, or alert administrators in real time
Full audit trails and incident reports are generated to support regulatory documentation and reporting
